As the end of the OTW's fourth full term approaches, our Volunteers & Recruiting committee is starting the search for people who are willing to serve on our committees in 2012. Some of our current staff will be returning to the same roles, some will be changing focus and trying new things, and many are ready to share their knowledge and responsibilities. All are looking for enthusiastic, dedicated people to join them.

Our committees are currently busy reviewing what they've done this year and thinking about what they want to accomplish next year, determining how many people each team needs and what those people might be doing. Most of our committees only require one thing: enthusiasm! We can teach the rest (there are exceptions, of course — we can't impart the experience and knowledge that the Legal committee requires of its members, for example), and we're eager to find a place for you. Again, please note that while we're taking information now, we will be forming the committees when we come back from our break in mid-January.

We're happy to hear from people year-round, but right now we're focused on assembling the standing committees that make up OTW staff. We take a brief break at the end of each calendar year and reconvene in January, so that's when you can expect to hear back, and when all of our new 2012 staff will start work. We realize that it can be annoying to wait, especially when you want to help! We ask that you do so, though, because we want to start everyone on the same footing, feeling refreshed and with all the training and orientation they need.

Take a look at our OTW Committee descriptions, and fill out our volunteer interest form if anything piques your interest! You'll hear from us in January — we're looking forward to working with you!

It's the middle of 2011, and the Fanlore wiki committee is feeling the need for some new energy and new enthusiasm. We're also short on members, so we're putting out a call: we are looking for more fans to join the Fanlore Wiki Committee!

What's the wiki committee, exactly? The wiki committee is a group of volunteers which works to keep Fanlore up and running.

What projects is the wiki committee working on? One of our big areas of focus this year is trying to increase fannish diversity on the wiki, and on outreach to fan communities which are (so far) under-represented on Fanlore. Lately we've also been working on shifting how categories work on the wiki.

Do I already have to be an OTW volunteer in order to join the wiki committee? Nope! We welcome anyone who wants to join the committee, whether or not that person is already an OTW staffer/volunteer. (Becoming an OTW staffer/volunteer is easy, we promise.)

What's the time commitment? The wiki committee usually meets via chat for one or two hours every two weeks. We do the rest of our work via email and via Basecamp, the website used by all of the OTW committees to work collaboratively on our various projects.

I don't know how to edit wiki pages, is that a problem? Not at all. We can teach you! And also, some of our work (especially the outreach work) doesn't involve actual wiki editing at all.

Are you looking for any skills in particular? We could definitely use some CSS experts; we're also especially interested in folks who are enthusiastic about helping us to reach out to communities currently under-represented on the wiki.

I think I'm interested. What do I do? Drop a comment on this post or contact us and we'll get back to you asap!

I don't have the time for this, but I know someone else who might. Feel free to spread the word in your own journal or via email to anyone you think would be a good fit.

It's that time again! As the end of the OTW's third term approaches, we are in search of people who are willing to serve on our committees. We have accomplished amazing things during this term, and we have big plans on the horizon for the next one! Many of our current committee members will be returning, and we are looking for enthusiastic and dedicated people to join them.

We've provided descriptions of the committees and their jobs below. Please note that while we're taking information now, we will be forming the committees when we come back from our break in mid-January.

If you are interested in joining us, please use our contact form to send us the following information:

• The name you feel comfortable using;
• Any committees you are interested in serving with;
• Any relevant experience and whatever else you would like us to know about you.

OTW COMMITTEES

Abuse

Abuse is dedicated to fielding any complaints that come in about content uploaded to the Archive of Our Own. We determine if complaints are about legitimate violations of the Terms of Service, and what to do about them if they are; our major goals are to adhere to the TOS, to make our reasoning and processes as clear and transparent as possible, and to keep every individual case completely confidential. A good Abuse staffer will be able to regularly attend meetings, be patient in rephrasing explanations, translate from fan-speak to English, make and document decisions, cooperate within and outside of their team, and ask for help when it's needed.

Accessibility, Design, & Technology

AD&T designs and creates software and interfaces for OTW projects (currently focusing on the Archive of Our Own), with emphasis on accessibility to the widest possible group of users. You don't need to be a programmer, testing expert, or graphic designer, though any skills like that are useful. We'll train you to understand all our systems, so you just need to be willing to learn. Desired qualities include a good sense of organization, some technical knowledge, familiarity with software design, an understanding of software testing needs, communication skills, and enthusiasm -- we also take varied combinations of the above and can teach anything except the enthusiasm. ;)

Communications

Communications is responsible for press releases, newsletters, blog posts, media contacts, interviews, and other tasks related to promoting our various projects. We are particularly looking for people with media experience, public relations, and spokesperson skills. Also, if you are interested in promoting a particular OTW project (the AO3, TWC, Fanlore, FCPP) consider Communications.

Content Policy

Content Policy designs and implements the Terms of Service and other policies for the Archive of Our Own. Ability to synthesize multiple and sometimes conflicting priorities is a positive trait, as is a good understanding of expectations about fannish behavior. Ability to meet deadlines is a plus.

Development & Membership

DevMem is in charge of fundraising and membership-building for the organization. We brainstorm fundraising ideas and then implement them; it's our job to raise the funds that support all of the OTW's various projects, and to show the world why those projects are worth supporting. We're always looking for people with experience in fundraising tasks like donor-courting and grant writing, but we also welcome those who are new to the world of development. If you are interested in promoting the OTW in a particular corner of fandom -- within a fannish community, at conventions and conferences, or on social networks, come join us in DevMem!

Finance

The Financial committee keeps track of spending, writes checks, maintains financial records, and develops a budget for the organization.

International Outreach

IO are the OTW's in-house cultural and linguistic consultants. We are invested in taking diverse perspectives and opinions into account and making them heard. We are always looking for ways to hear those perspectives within our team, so if you can't sign up permanently, but would be willing to advise in a stand-by capacity, we still want your number! Specifically, we're looking for people who are from non-European language backgrounds and/or not originally from (Western/Northern) Europe or the USA, and for "crossover" fans who participate both in their native language fandom and English-language fandom.

It helps if you're articulate and opinionated, but if you're passionate about international accessibility? We're your team.

Journal committee

This committee administers Transformative Works and Cultures (TWC), an international peer-reviewed twice-yearly academic online journal in the field of media studies. This involves soliciting and considering submissions, and working with authors and content as necessary. We also shepherd documents through the manuscript-tracking software (OJS) for peer or editorial review, revision, copyedit, and layout. Due to publication schedules that make the committee's term run on a slightly different schedule from the rest of the OTW, Journal is not actively seeking new committee members at this time.

Legal

This committee advises the Board and various committees on legal matters and liaises with outside legal counsel, and primarily consists of legal professionals. The time commitment is usually minimal, but sometimes we have very tight deadlines. This year we are working on a project designing a pro-fair use curriculum for students that could use substantial attention over a long period. This would not have the same deadlines but would be a more substantial commitment overall. Anyone interested in this project specifically, but not in doing general legal work, is encouraged to contact us. Non-lawyer volunteers, including teachers, students, and librarians. are specifically welcome for this.

Open Doors

Open Doors works to preserve at-risk fanworks of all kinds, and is responsible for helping extant archives and other large projects back up or integrate with the Archive of Our Own. We also continue our efforts to preserve other kinds of fannish projects, either through Special Collections (for multimedia digital works we can't currently host in the AO3) or the Fan Culture Preservation Project (for non-digital fanworks). If you're interested in working with us, please indicate Open Doors as an interest!

Systems

Systems manages the servers and infrastructure for the organization and its projects. It also acts as a technical resource for other committees. All our servers run Debian, but if you are otherwise competent with Unix, knowing Debian specifically isn't a requirement. The software packages we administer include: Apache2, Drupal, Mailman, Mediawiki, mySQL, Nagios, Postfix, and Ruby on Rails. Experience installing, configuring, and troubleshooting at least some of these is necessary but you need not know them all.

Tag Wrangling

The Tag Wrangling committee organizes and advocates for our army of Tag Wrangler volunteers, who work behind the scenes of the Archive of Our Own to organize the tags used on works. Wranglers oversee a curated folksonomy system which preserves fannish diversity while making the tags consistently usable for readers across fandoms. We prize that fannish diversity highly, and also keep other forms of diversity in mind; our aim is to create and implement guidelines for tag interrelation which is descriptive of fannish behaviors rather than prescriptive, and which can be sustained as the AO3 continues to grow. Committee staff work closely with AD&T and Support, and should have a good knowledge of the AO3.

Support

The Support Team are responsible for responding to user questions and problems on the Archive of Our Own. Support will respond to queries filed through the support form on the Archive, and liaise with members of other teams to resolve bugs and provide users with accurate information. We need clear and effective communicators; no technical knowledge required. If you are interested in joining Archive Support, please let us know!

Volunteers & Recruiting

The Volunteers & Recruiting committee is the Human Resources department of the OTW. We recruit and manage volunteers and staffers for all committees and projects, equip them with all the tools they need, and track their service. Being on the Volunteers committee puts members directly in the heart of the OTW. We create training materials, help people find ways to develop their skills, and keep our projects strong. It's a fascinating and fulfilling place to be, and we would love to have you join us!

Webmasters

The Webmasters committee manages the OTW's informational websites and assists other committees with various web-oriented tasks. At any given time we're working on several different projects, ranging from simple maintenance to long-term feature development to building brand new sites. Our main website uses Drupal and CiviCRM open-source software, but previous experience with these systems is not required -- we are happy to teach you what we know, and are constantly learning new things ourselves. The only things we absolutely require are reliability and eagerness to learn! Intermediate XHTML skills and at least a passing familiarity with CSS are desirable, and familiarity with usability/accessibility standards, PHP, Drupal, CiviCRM, Open Journal Systems, or WordPress are a plus, but not required. Our work involves experimenting with the capabilities of open-source software that often has minimal documentation, so a tolerance for trial and error (and a sense of humor) are very useful.

We meet weekly in chat for about an hour, and take turns serving "on call," which takes about 15 minutes a day and involves responding to e-mail and monitoring the website for problems. Beyond that, your time commitment depends on the projects you choose to work on and fluctuates throughout the year.

Wiki

The Wiki committee continues to build on the policies, guidelines, and help documents that we've created to support Fanlore wiki editors, as well as working to establish a flexible infrastructure to define and organize the wiki's content. The Wiki committee is responsible for monitoring how the policies, guidelines and infrastructure of Fanlore are used. This includes watching recent changes and keeping abreast of discussions that are underway; examining how the existing guidelines work, and how they might be improved; supporting our Wiki Gardeners -- making sure they are trained to assist editors, answering any queries; designing and creating structural or formatting enhancements; and responding to user queries in a timely manner. We also are working to develop outreach campaigns to increase use and fannish diversity, considering expansion of wiki scope to include content such as practical guides for fan activities, and on developing multilingual spaces.

Vidding

The Vidding committee is overseeing the OTW Vidding Roadmap, including building the Dark Archive and the Torrent of Our Own. We are also currently putting together a resource site for vidders which contains legal and technical information. If you are interested in working on any of these areas -- technical, historical, etc -- please join us!

Most committees have a chat meeting once a week and conduct business between meetings via mailing lists, on our wiki, and within our project management software, Basecamp. The number of hours a committee position involves can vary greatly by committee, project, and time of year.

In this post, we are recruiting committee staff -- but we also have many opportunities to help out at a lower level of involvement, including Tag Wranglers, Coders, AO3 Testers, and Translators. Let us know if you think one (or more!) of those roles would be a good fit for you.

Please contact us if you are interested in being part of the OTW! Even after the official recruiting period for our fourth term is over, we would love to help you find a way to join us, so feel free to contact us any time!

It's that time again! As the end of the OTW's second term nears, we will soon begin putting together the next round of committees for our third term, which means we are once again in search of people who are willing to serve. We did an amazing amount of work during our second term, and we have a lot of things planned for the next. Many of our current committee members will be returning for a third term, and we are looking for enthusiastic and dedicated people to join them.

In general, most committees have a chat meeting once a week (an hour or two in length), and conduct business between meetings via mailing lists and our project management software, Basecamp. (Online chat meetings are held on Campfire; the account is paid for by the OTW, and all staffers have access to it.) The number of hours a committee position demands on a weekly basis will vary greatly by committee, and also by time of year. Development, for instance, does a great deal of work gearing up for their annual drives; the Journal committee puts out two issues of TWC a year, etc.

We've provided descriptions of the committees and their jobs below. In some instances, a committee is looking for volunteers for specific jobs, in which case they've included that information in their committee description. Please note that, while we're taking volunteers now, we won't begin staffing the committees (except for a few exceptions like Volunteers & Recruiting) until we come back from our break in January.

If you are willing to serve, use our contact form to send us the following information:

Name: (fannish or real life, whichever you feel comfortable using):

Up to three committees you would be willing to serve on or specific position(s) you wish to volunteer for:

Relevant experience, fannish and/or real life:

Even after the official recruiting period for our third term is over, we happily accept volunteers for any and all committees and projects at any time. Please send us your information if you are interested in being part of the OTW!

OTW COMMITTEES

ABUSE
Dedicated to fielding the complaints that come in about content uploaded to the Archive of Our Own. We determine if complaints are about legitimate violations of the Terms of Service, and what to do about them if they are; our major goals are to adhere completely to the TOS, to make our reasoning and processes as clear and transparent as possible, and to keep every individual case that we work with completely confidential. A good Abuse staffer will be able to: regularly attend meetings, be patient in rephrasing explanations, translate from fan-speak to English, make and document decisions, and ask for help when it's needed, be it from the committee, Legal, or Content Policy.

ACCESSIBILITY, DESIGN, & TECHNOLOGY
Handles the design and creation of software and interfaces for most projects of the organization, with emphasis on accessibility to the widest possible group of users. Composed of the AD&T committee itself and several sub-committees including Coders, Testers, and Tag Wranglers.

While technical knowledge is an advantage, it is something we will cheerfully support you acquiring over time. Desired qualities include being organised (we do a lot of mini-projects), technical knowledge (we write code and interact with hardware), software design (we work out what the coders will build), software testing (we confirm if our stuff works), documentation (we document designs, projects, and decisions), communication (we talk to a lot of people), and enthusiasm -- we also take varied combinations of the above and can teach anything except the enthusiasm ;)

We oversee the following subcommittees, which recruit on a rolling basis throughout the year:

• Coders: Coders do the actual technical work of building the Archive. We work in Ruby on Rails, XHTML/CSS and Javascript, and we’re always interested in recruiting more coders or people interested in learning to code -- no experience necessary!
• Support: The Support Team will be responsible for responding to user questions and problems on the Archive of Our Own. Support will respond to queries filed through the support form on the Archive, and liaise with members of other teams to resolve bugs and provide users with accurate information. Support is not an OTW committee, but a volunteer team that's part of the Archive of Our Own project. We need clear and effective communicators; no technical knowledge required. If you are interested in joining Archive Support, please let us know!
• Tag Wranglers: Tag Wranglers work behind the scenes of the Archive of Our Own to organise the tags and make them more usable. To read more about our work, see our News post on tags.
• Testers: Testers bang on the Archive to check whether it is working as it should. No particular technical knowledge is required, just a willingness to hunt out bugs!

COMMUNICATIONS
Communications members are responsible for press releases, newsletters, blog posts, media contacts, interviews, and other tasks related to promoting our various projects.

CONTENT
Designs and implements the Terms of Service and other content policies for the Archive of Our Own.

DEVELOPMENT & MEMBERSHIP
The Development & Membership committee is in charge of fundraising and membership-building for the organisation. This committee brainstorms fundraising ideas and then implements them; it's our job to raise the funds that support all of the OTW's various projects, both the visible ones (this is how we bought our first servers!) and the invisible ones (from software to paperclips to domain registration fees). We undertake the stewardship of donors and members and keep ourselves informed about fundraising issues that affect the organisation’s activity.

A good DevMem committee member can make it to our weekly chat meetings, is flexible and focused, and has a sense of humour. We're always looking for people with experience in fundraising tasks like donor-courting and grant writing, but we also welcome those who are new to the world of development. In the coming year we may be looking to add some folks with tech skills, and also some committed grantwriters. DevMem becomes a high-pressure job twice a year when we run our membership and donations drives, but even at high-stress times, we're psyched to be the committee tasked with supporting the work of the OTW. Join us!

DOCUMENTATION
The Documentation committee works with the organisation at large and the individual committees to keep information organised and available on an internal wiki, so that as the organisation's staff changes, things keep moving smoothly ahead. Docs committee members are the sort of people who can't help organising things, and who can see how information fits together in different ways. We're not actively recruiting at the moment, but if grouping things by subject makes as much sense to you as putting them in alphabetical order, and if cross-indexing makes you happy, you may be a good fit for us in the future.

FINANCIAL
The Financial committee keeps track of spending, writes checks, maintains financial records, and develops a budget for the organisation.

JOURNAL
This committee administers Transformative Works and Cultures (TWC), an international peer-reviewed twice-yearly academic online journal in the field of media studies. This involves maintaining TWC's open-source journal software (OJS), considering submissions, and working with authors and content as necessary. We also shepherd documents through OJS for peer review, revision, copyedit, and layout.

The committee is currently not recruiting staffers, but we’d love to find volunteers for the following positions:

• Layout editor: We currently need two HTML layout editors. They will need to transfer Word documents into an HTML template and upload them via the journal software, OJS. Time commitment is 8-10 hours a week leading up to publication (September 15 and March 15). This adds up to two weeks of work per year in total. The amount of work is variable and we will divide work up according to schedule, but layout artists will probably not tag more than 5 or 8 documents per issue. Working knowledge of HTML/XML and ability to work with code directly in an HTML editor are required. Sensitivity to deadlines and ability to follow up are crucial. [edit 7 Nov. 2009: this position has been filled]
• Production editor: The production editor will take over production after the peer review and revision phases, assigning copyeditors, layout editors, and proofreaders and in general shepherding the documents through production. The production editor will consult with the OTW Webmasters on journal software-related tasks, reporting bugs and helping to review and confirm fixes. Time commitment is several hours a week, with extra time needed during the publication push in the month before September 15 and the month before March 15 (the publication dates of the journal). Length of commitment is 1 year. Working knowledge of HTML/XML and prior knowledge or willingness to learn the journal software OJS required. Experience with the publication process or a background in publishing is preferred. Sensitivity to deadlines and ability to follow up are crucial. [edit 11 Nov. 2009: this description has been amended]

LEGAL
This committee advises the Board and various committees on legal matters and liaises with outside legal counsel. Mostly consists of legal professionals.

OPEN DOORS
Open Doors works to preserve at-risk fanworks of all kinds. We will be expanding radically next year once the Archive of Our Own is open for beta: we will be responsible for helping extant archives and other large projects back up or integrate. We will also continue to try to preserve other kinds of projects, either through Special Collections (for online works we can't currently integrate) or the Fan Culture Preservation Project (for non-digital fanworks.) If you're interested in working with us next year, please indicate Open Doors as an interest!

SYSTEMS
Systems manages servers and infrastructure for the organization and its projects, which involves specific skills. We are currently using Debian, but if you are otherwise competent with Unix, knowing Debian specifically isn't a requirement. The software packages we administer are: Mailman, Apache2, Mongrel, Rails, Drupal, Mediawiki, Postfix, mySQL, Awstats, Nagios, Request Tracker, rsnapshot, S3Sync, and Logwatch. Experience installing, configuring, and troubleshooting any of these would be good-you need not know them all. Apache would be a huge bonus.

We are also looking for a systems architect. If you have experience in this area, please contact us!

TRANSLATION
We are currently seeking both Translation committee members and translation volunteers.

The Translation committee coordinates the translation volunteers (translators) and liaises with other committees. Translators help other committees by making their projects and documents available to an international audience, and may also provide feedback on a range of related issues, like testing translation interfaces. The OTW website, Elections material, and Membership drives are examples of such projects, or, as our next big thing, the interface of the Archive of Our Own.

A translation volunteer can either be a main translator or help out as a beta reader, depending on their experience and time. Translation volunteers should be able to work in small teams, be able to set up and work towards finishing assignments within a given timeframe, and be detail-oriented.

The language teams can vary in size and consist of volunteers who are either native speakers of, or fluent in, a language other than English.

Our specific needs at the moment are:

• for translators, we are looking for a Japanese beta and/or translator, Italian, Czech, Dutch and Portuguese speakers.
• for committee members, we'd be especially grateful for someone who is from a non-European language background, since all current committee members speak European-based languages.

If you feel more comfortable joining an already existing team, our active teams are:

• Czech
• Dutch
• Danish
• Finnish
• French
• German
• Italian
• Japanese
• Spanish

Or you can be a pioneer for a language not yet represented -- welcome! We're looking forward to working with you.

VOLUNTEERS & RECRUITING
The Volunteers & Recruiting committee is the Human Resources of the OTW. This committee recruits and manages volunteers and staffers for all committees and projects, sets them up in the Org, and tracks their service. Volunteers also maintains a large database of volunteer records, posts job notices on the OTW website, and manages the end-of-term committee staffing drives and change-overs.

A good Volunteers committee member is online a lot, can work well under pressure, is extremely accurate in their work, can follow detailed written instructions, and is comfortable with short deadlines. Being on the Volunteers committee is a demanding job, but also a very interesting and fulfilling one that puts members directly in the heart of the Org. And it's the perfect place for people who have a bit of micro-manager in them!

Volunteers will be adding people immediately, as our work requires that our new members be up and running before the new term begins.

WEBMASTERS
The Webmasters committee manages the OTW's informational websites, transformativeworks.org and elections.transformativeworks.org, as well as assisting with web-oriented tasks for various OTW projects. We're busily active year-round, and we rotate "on call" responsibilities weekly. We also work on a variety of long-term projects to enhance usability and to add features to the organization's web presence. We meet weekly in chat, have ongoing conversations via e-mail, and work closely with committees throughout the organization.

Our website uses Drupal, an open-source content management system, and CiviCRM, an open-source constituent management system. Previous experience with these systems is not required -- we are happy to teach you what we know, and are constantly learning new things about these evolving systems ourselves. We do ask that you have XHTML skills and at least some exposure to CSS. A little PHP would also be useful, but isn't required.

WIKI
In its second term, the Wiki committee built on the policies, guidelines and help documents that were created to support Fanlore wiki editors, as well as working to establish a flexible infrastructure to define and organise the wiki's content.

The Wiki committee is responsible for monitoring how the policies, guidelines and infrastructure of Fanlore are used. This includes:

• Watching the recent changes on the wiki and keeping abreast of major changes/discussions that are underway;
• Participating in discussions (both on and off the wiki) with other editors with regard to how the existing guidelines work, and how they might be improved;
• Working on improvements to the guidelines in a timely manner, through both discussions within the Wiki committee and implementation on the wiki;
• Supporting and managing wiki Gardeners -- making sure they are trained to assist editors, answering any queries;
• Making major structural or formatting decisions and subsequent edits on the wiki -- designing and creating new templates/infoboxes, expanding the sitemap, etc; and
• Responding to queries made directly to the committee (that Gardeners can't handle) in a timely manner.

As part of the Wiki committee you will also be responsible for deciding on and developing future activities around major plans for the wiki. This may include:

• Outreach campaigns and procedures to invite and encourage other fan communities to contribute;
• Expanding the scope of the wiki to include content such as practical guides for fan activities; and
• Developing and providing multilingual spaces on the wiki.

We are specifically looking for a documentation specialist and/or an archival historian.

VIDDING HISTORY
Vidding History has thus far been only a chair and a group of ad hoc volunteers; however, the board may decide to constitute Vidding History more formally as a committee next year to begin working on a Vidding Archive of Our Own. We would also like to build a resource site for vidders which contains legal and technical information, as well as to continue documenting vidding history through projects like the Oral History. If you are interested in working on any of these areas -- technical, historical, etc -- please list Vidding History as a potential interest in your WTS.

If you have questions regarding serving on a committee, you can contact Volunteers & Recruiting via our contact form.

[7 November 2009: edited to mark Journal - Layout editor job as filled; 11 November 2009: edited to update Journal - Production editor job description]