Spotlight

  • Spotlight on Development & Membership

    By Claudia Rebaza on Sunday, 21 April 2013 - 7:09pm
    Message type:

    Having completed our most successful drive in OTW history, we'd like to spotlight the work of our Development & Membership Committee ("DevMem"). Among its many accomplishments in 2012, DevMem held two successful membership drives in April and October. The success of these drives, coupled with recurring donations, brought the total raised in 2012 to $90,600. Without the dedication and talent of the DevMem committee members, 2012 would not have been a record-setting year in fundraising. We were able to do a Q+A with two members of DevMem, Aja and Lesann, in the weeks before this drive despite their busy schedules!

    Sum up Development and Membership in 6 words.

    Aja: Positively representing OTW to fandom (&) beyond!

    Lesann: The organization's financial and outreach backbone.

    How did you decide that you wanted to be a part of DevMem?

    Aja: I actually applied to be a part of Internationalization & Outreach but VolCom felt I'd be a better fit for DevMem, so it wasn't until I was actually attending meetings and watching what the group did--marketing, fundraising, and a lot of outreach of our own--that I realized I wanted to be right where I was.

    Lesann: It was recommended to me by Allison Morris as somewhere I would fit in, during her tenure as VolCom chair. We talked over what the committee did and it sounded new and different and like something I wanted to try.

    Why is DevMem an important part of OTW?

    Aja: DevMem handles the logistics of fundraising, primarily, but it also puts a positive face on the OTW and fandom in general. We connect people who're going to conventions with each other, and provide researchers with ways to talk about fandom.

    Lesann: Because it keeps funds coming in to run the servers and keep the projects financially viable, and because it is part of a group of committees that represents OTW to both fans/the target audience, and the larger world.

    Since joining DevMem, what has been your favorite project thus far?

    Aja: Participating in an American Library Association panel about fandom with my fellow DevMem member Lesann! :)

    Lesann: Hah! I had to change this answer since Aja got mine first. That was such a great experience with positive feedback from all corners, in a different way than the average fandom response to OTW.

    I actually really enjoy the drives. It's when our best brainstorming happens, and there are very concrete goals, which I love. Additionally, there's a lot more interaction with members/donors that week, a lot more feedback, and even when the feedback is that we need to be doing something better, it's appreciated.

    What are some goals that you have for DevMem in 2013?

    Aja: Convention outreach especially is something I'd love us to get better at. It's my hope we can develop more ready resources (update our flyers/brochures) and information for fans, and get even better at connecting members of the OTW to each other so they can more successfully rep for the OTW wherever they go.

    Lesann: Personally? I would super like to get some varied merchandise out for regular purchase, as opposed to only having premium gifts.

    Think of your favorite fandom character of all time. Would that character be a good fit for the DevMem committee?

    Aja: Eames from Inception is very dear to my heart!! He's a trickster and a con man; he becomes whatever people want him to be, and he can make them believe what he wants them to hear. In that sense, he'd probably be the ideal DevMem member--he'd be able to convince anyone that OTW is right for them, and that it'd be doing them a favor to take all their money in support! But then he'd likely skedaddle and leave the rest of us holding the bag for fulfilling the expectations of funders. So in the long run, it'd be better to have someone committed to teaching people about what the OTW is and already does, rather than letting them see the OTW as a catch-all solution for all their fandom problems. To that end, Eames' partner-in-crime-and-in-love, Arthur, would probably be the steady choice for an OTW member: loyal, logistical, practical, but ready to get creative at a moment's notice!

    Lesann: Hermione Granger, and I suppose that kind of depends on whether I believe Hermione's people skills improve as an adult. Her foray into helping the house elves was pretty much a disaster because of an inability to rhetorically connect with others, so, probably not? But on the other hand, she'd be enthusiastic as hell. So there's that!

  • Canadian Copyright Law Q&A - Part 2

    By Claudia Rebaza on Wednesday, 17 April 2013 - 5:50pm
    Message type:

    This is the second in a series of Q&A posts with Graham Reynolds, a Canadian copyright scholar from Schulich School of Law at Dalhousie University in Halifax, Nova Scotia, Canada. The Q&A focuses on Bill C-11, which went into effect near the end of 2012 and made some significant changes to Canada's Copyright Act, some of which influence the way fanworks are treated under Canadian law. The first post, in which Graham answered questions about the general contours of the law and about the law of "fair dealing", is available here.

    Today, Graham addresses whether the new law expressly legalizes non-commercial fanfiction; parody and/or satire; fanart; and vidding. Spoiler alert: the answer is "no." It does, as Graham puts it, "create considerable space for the creation and dissemination of these types of works." As with all legal questions, courts may interpret the law in a favorable or unfavorable way, but non-commercial works of fanfiction and fanart that do not compete with the original appear to be more protected under Canadian law than they were before. However, the new law has arguably made things worse for vidders by adding anti-circumvention measures akin to those in the U.S. DMCA (minus the rulemaking exception for non-commercial fanvids that the OTW was involved in securing).

    As before, these answers aren't legal advice, and if you need specific legal advice Graham (and we) advise you to consult with a lawyer and/or send a query to the OTW Legal Committee.

    -- Betsy Rosenblatt, Legal Committee

    3. Does C-11 expressly legalize non-commercial fanfiction?

    No. Non-commercial fanfiction, however, may be protected from claims of copyright infringement by one of two doctrines. First, the doctrine of fair dealing (discussed in last week's post) may protect fanfiction made for the purpose of research, private study, parody, satire, criticism, or review, depending on the circumstances surrounding the creation and/or dissemination of the fanfiction. Second, Bill C-11 set out new users' rights relating to non-commercial user-generated content. These rights are set out in s. 29.21(1) of the Copyright Act.

    This section states that:

    29.21 (1) It is not an infringement of copyright for an individual to use an existing work or other subject-matter or copy of one, which has been published or otherwise made available to the public, in the creation of a new work or other subject-matter in which copyright subsists and for the individual — or, with the individual’s authorization, a member of their household — to use the new work or other subject-matter or to authorize an intermediary to disseminate it, if

    (a) the use of, or the authorization to disseminate, the new work or other subject-matter is done solely for non-commercial purposes;

    (b) the source — and, if given in the source, the name of the author, performer, maker or broadcaster — of the existing work or other subject-matter or copy of it are mentioned, if it is reasonable in the circumstances to do so;

    (c) the individual had reasonable grounds to believe that the existing work or other subject-matter or copy of it, as the case may be, was not infringing copyright; and

    (d) the use of, or the authorization to disseminate, the new work or other subject-matter does not have a substantial adverse effect, financial or otherwise, on the exploitation or potential exploitation of the existing work or other subject-matter — or copy of it — or on an existing or potential market for it, including that the new work or other subject-matter is not a substitute for the existing one.

    This does not expressly legalize non-commercial fanfiction, but it creates considerable space for the creation and dissemination of these types of works. There are some points of uncertainty with respect to this defence, however, which may impact its usefulness to creators of non-commercial fanwork as a possible defence to copyright infringement. Namely, it is unclear exactly what the scope of “non-commercial purposes” might be (s. 29.21(1)(a)). Similarly, it is unclear what the scope of “a substantial adverse effect, financial or otherwise” might be (s. 29.21(1)(d)). Will courts take a narrow or a broad view of what constitutes an adverse effect? The inclusion of the word “otherwise” adds to the uncertainty because of the lack of guidance about what might constitute a non-financial adverse effect.

    It is possible that the unauthorized use of copyrighted material to create fanworks may infringe moral rights (discussed in more depth in a future post). Neither fair dealing nor the user’s right relating to non-commercial user-generated content is a defence to moral rights infringement.

    4. Does this law expressly legalize all uses of copyrighted material for the purpose of parody or satire?

    No. There are two primary defences to the unauthorized use of copyrighted material for the purpose of parody or satire under the Copyright Act: fair dealing, and the new user’s right added to the Copyright Act as a result of Bill C-11 that relates to non-commercial user-generated content. While both of these defences create (or expand) space within which parodies or satire can be created and disseminated, they do not expressly legalize all uses of copyrighted material for the purpose of parody or satire.

    With respect to fair dealing, although Bill C-11 added parody and satire to the list of fair dealing purposes, this does not mean that all uses of copyrighted material for the purpose of parody or satire will be considered to be fair dealing. As noted in the previous post, these uses must also be considered to be fair. In determining whether a dealing is fair, courts will weigh factors such as the purpose of the dealing, the character of the dealing, the amount of the dealing, alternatives to the dealing, the nature of the work, and the effect of the dealing on the work. With respect to the final factor (the effect of the dealing on the work), one point to consider is whether the creation of the parody or satire “adversely affects or competes with the [copyrighted source] work” (Society of Composers, Authors and Music Publishers of Canada v. Bell Canada, 2012 SCC 36, at para. 48). Based on recent case law, it appears as if Canadian courts are more likely to accept that a dealing is fair if it is not competing commercially with the copyrighted source work.

    As discussed above, the new user’s right relating to non-commercial user-generated content only relate to works disseminated "solely for non-commercial purposes." To the extent that a parody or satire is disseminated for commercial gain, therefore, it likely cannot take advantage of this defence to copyright infringement. Also, the limitations discussed above with regard to non-commercial fanworks apply similarly here. It is unclear exactly what the scope of “non-commercial purposes” might be (s. 29.21(1)(a)). Similarly, it is unclear what the scope of “a substantial adverse effect, financial or otherwise” might be (s. 29.21(1)(d)). Will courts take the view that a non-commercial parody or satire creates a non-financial adverse effect to the exploitation or market for the original work? Also, as noted above, it is possible that the unauthorized use of copyrighted material for the purpose of parody or satire may infringe moral rights.

    (NB: In response to a previous post, someone queried the legal distinction between parody and satire. While this is not a hard-and-fast rule, generally speaking courts define a parody of a work as something that pokes fun at the original work, and satire as something that uses the original work (or some other device) to poke fun at the world more broadly. -- Betsy)

    5. Does C-11 have the same impact on visual fanart, like non-commercial photomanipulations or .gifs, as it does on textual works like fanfiction?

    Yes. Both fair dealing and the user’s right relating to non-commercial user-generated content (the two defences to copyright infringement that have the greatest relevance for visual fanart) are structured in such a manner to apply to all “works” under the Copyright Act (literary, musical, artistic, and dramatic).

    6. What about vids? Is it expressly legal in Canada to circumvent the copy protection on DVDs or BluRays, set ripped video clips to copyrighted music, and post the resulting non-commercial fanvids online?

    No. Bill C-11 implemented legislative protection for technological protection measures (see Copyright Act, ss. 41-41.24). Among other provisions enacted as a result of Bill C-11 is a prohibition against circumventing a technological protection measure without the authorization of the copyright owner (s. 41.1(1)(a)). Circumvent is defined in part as “avoid, bypass, remove, deactivate, or impair” (s. 41(a)). Although numerous exceptions to this prohibition have been incorporated into the Copyright Act (see ss. 41.11-41.18), none of these exceptions appear to encompass the situation described in the question above. More specifically, the fact that a use may be a fair dealing is not an exception to the prohibition against circumventing a technological protection measure.

    (NB: Article 41.21(1) does specify that the Governor in Council “may make regulations (a) prescribing additional circumstances in which paragraph 41.1(1)(a) does not apply," and may consider factors such as "whether not being permitted to circumvent a technological protection measure that is subject to that paragraph could adversely affect criticism, review, news reporting, commentary, parody, satire, teaching, scholarship or research that could be made or done in respect of the work." This would seem to leave some potential for future rulemaking along the lines of the U.S. model. However, no such regulations exist now, and it is impossible to predict whether they ever will in the future. -- Betsy)

    Stay tuned for more Q&A with Graham Reynolds! Topics to come include questions about Canadian "moral rights," trade-mark rights, and rights of personality; and what the new law means for fanwork creators outside of Canada. For the text of the new law, see Bill C-11. For the full text of the Copyright Act, as amended, see the Canadian Copyright Act.

  • Canadian Copyright Law Q&A - Part 1

    By Claudia Rebaza on Thursday, 11 April 2013 - 4:43pm
    Message type:

    Near the end of 2012, a law called Bill C-11 made some significant changes to Canada's Copyright Act, some of which influence the way fanworks are treated under Canadian law. With that in mind, we're bringing you a series of Q&A posts written by Graham Reynolds, an Assistant Professor at the Schulich School of Law at Dalhousie University in Halifax, Nova Scotia, Canada. Graham teaches and researches in the areas of copyright law, intellectual property law, property law, and the intersection of intellectual property and human rights, so he's the perfect person to explain how the changes are likely to influence the law of fanworks in Canada.

    We posed a series of questions to Graham, and will be posting his answers in this space over the next couple of weeks. These answers aren't legal advice, and if you need specific legal advice Graham (and we) advise you to consult with a lawyer and/or send a query to the OTW Legal Committee.

    Today, Graham answers two questions: first about the general contours of the law, and second about the law of "fair dealing" (which is a like the U.S. concept of "fair use," but as explained below, is somewhat different) In the latter, Graham walks through the requirements of what it takes for a fanwork to be considered "fair dealing" under the law.

    -- Betsy Rosenblatt, Legal Committee

    1. What is Bill C-11 and, generally speaking, what did it do?

    Bill C-11 amended various aspects of Canada’s Copyright Act, R.S.C., 1985, c. C-42 (hence its official title, An Act to Amend the Copyright Act, S.C. 2012, c. 20). Many believed that this reform was long overdue. Canada’s Copyright Act had not been substantially amended since 1997. The short title of Bill C-11 – the Copyright Modernization Act – implies that Parliament’s motivation in enacting this legislation, at least in part, was to bring Canada’s copyright laws into the digital networked era.

    The enactment of Bill C-11 resulted in several major changes to the Copyright Act. Among them are the expansion of fair dealing, the addition of a series of new exceptions to copyright infringement (or “user’s rights”, discussed in a future post), the implementation of legislative protection for technological protection measures (sometimes referred to as “digital locks”), the creation of a new (lower) range of statutory damages for infringements for non-commercial purposes, and the expansion of moral rights to include performers’ performances.

    2. Under C-11, what is “fair dealing,” and how is it different from the U.S. concept of “fair use?”

    Fair dealing, set out in ss. 29, 29.1, and 29.2 of the Copyright Act, is the broadest defence to copyright infringement in Canada. Under fair dealing, individuals have the “right” to use a substantial amount of copyrighted expression for certain purposes, without first having to seek or secure the permission of the copyright owner, provided their dealing is fair and, in certain circumstances, they satisfy several attribution requirements. The Supreme Court of Canada (SCC) has described fair dealing as a “user’s right” (CCH Canadian et al v. Law Society of Upper Canada, 2004 SCC 13 at para. 48 (CCH et al)), and has said that “[i]n order to maintain the proper balance between the rights of a copyright owner and users’ interests, it must not be interpreted restrictively” (ibid.).

    There are two steps to the fair dealing analysis:

    First, anyone wishing to rely on fair dealing must establish that their dealing was for done for a "fair dealing purpose." The list of fair dealing purposes is set out in the Copyright Act, in the sections noted above. Prior to Bill C-11, there were five fair dealing purposes: research, private study, criticism, review, and news reporting. Bill C-11 added three additional fair dealing purposes: parody, satire, and education.

    Anyone wishing to argue that their dealing was for the purpose of criticism, review, or news reporting must also satisfy certain attribution requirements. Specifically, they must mention the source of the copyrighted work and, if given in the source, the author, performer, maker or broadcaster (as appropriate).

    Second, anyone wishing to rely on fair dealing must establish that their dealing was fair. “Fair” is not defined in the Copyright Act. The SCC, in CCH et al, above, set out a series of factors that “provides a useful analytical framework to govern determinations of fairness in future cases” (CCH et al, above at para. 53). These factors are: the purpose of the dealing, the character of the dealing, the amount of the dealing, alternatives to the dealing, the nature of the work, and the effect of the dealing on the work. Other factors may also be considered by Canadian courts in evaluating fairness. (NB: this is similar, but not identical, to the nonexclusive list of "fair use" factors in U.S. law.)

    There is one major difference between the structure of Canada’s fair dealing defence and the U.S. concept of fair use. (While there may be many differences in how courts have applied these two concepts/defences, such a discussion is beyond the scope of this post to address). Under Canadian fair dealing, as noted above, the list of fair dealing purposes is closed. Under U.S. fair use (17 U.S.C. §107), the list of fair use purposes includes "purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research" -- but it is open-ended.

    This difference, in my opinion, was of greater significance prior to the enactment of Bill C-11. I have argued elsewhere that prior to the enactment of Bill C-11, many transformative uses of copyrighted expression would not be protected by fair dealing. The expansion of fair dealing in Bill C-11, through the addition of parody and satire categories, has the potential to significantly expand protection for transformative uses of copyrighted works in Canada.

    Stay tuned for more Q&A with Graham Reynolds! Topics to come include the specific impacts of the new law on fan fiction, fanart, vidding, fandom non-fiction, and fanwork creators outside of Canada. For the text of the new law, see Bill C-11. For the full text of the Copyright Act, as amended, see Canadian Copyright Act.

  • April Membership Drive: Fanlore, a Love Story

    By Curtis Jefferson on Monday, 8 April 2013 - 4:33pm
    Message type:

    A quick search for the term "love" on Fanlore brings up nearly 7,000 results. In comparison, the term "write" brings up just under 5,000 results, there are just over 2,000 uses of "vid," and "art" is mentioned roughly 6,500 times. This seems appropriate, as the heart of fandom is about loving something. We are fans because we pour our passion into something we love, whether it be a band, a video game, or a novel.

    In the age of the internet, one great way to say you love something — aside from 'i <3 u,' that is — is to create a wiki about it. Fanlore, OTW's wiki, is a living record of all things fannish, dynamic and regularly changing. The "stories" that reside on Fanlore are ones told by fans whose love for a genre, work, fandom activity, or moment in fan history led them to create an entry and tell the story in their own words. Fanlore itself is the story beneath the story: it is the fan-run support structure that allows these stories to be stored and accessed by other fans.

    The fan community deserves to see our tale told and to have somewhere we can use our own voice to tell the tale. Fanlore provides a place to do so, one cared for and maintained by fans themselves in yet another show of — you guessed it — love.

    Help keep Fanlore growing and thriving — please donate today.

  • April Membership Drive: Preserving Endangered Fanworks

    By Claudia Rebaza on Sunday, 7 April 2013 - 4:00pm
    Message type:

    When people talk about OTW's Open Doors committee, it's often about their efforts to sustain and preserve fansites. These can be put at risk by any number of things. Open Doors does the slow, careful work of importing other fan archives onto AO3 so the works they hold will not be lost to future fans.

    But Open Doors has another project which people may not know about: the Fan Culture Preservation Project (FCPP). FCPP is a joint venture with the University of Iowa to archive physical items from fan history such as 'zines, flyers, fanvids, t-shirts and other fan-made ephemera.

    Although part of the University's Special Collections, the FCPP is open to the public. Any fan who visits the library can view the collections without needing special permission. All you need is a desire to learn more about the history of fan culture, a willingness to follow the library's rules, and some time to spend curled up in the library.

    The library hosts a collection named for the OTW, as well as some collections named after individual fans. Since the FCPP started in 2009, eight named collections have been processed, ranging from hundreds to thousands of items each.

    The OTW's 2012 Community Survey gave us a lot of great feedback. One repeated point was that fans liked how something important to them, their fandom activity, was being seen as legitimate and valuable because of the OTW's work. They felt that the OTW's language and approach to fan activities helped them to speak to non-fannish friends and family about fandom in an easier way. The FCPP is one of the many ways the OTW works to archive and legitimize fannish practices.

    Through the work of the OTW and fans who have long worked to preserve fannish history, archivists at academic libraries have started looking at the best ways to conserve fan collections. These types of archives are important not only to fans, but to the growing number of academics who use them in their work. It is through projects like this that Texas A&M University archivist Jeremy Brett is presenting a paper entitled "Good Practices and Recommendations for Archivists Working with Fannish Materials" at the upcoming Eaton Science Fiction Conference. His talk is part of a larger session on "Archives, Archaeology, [and] Alternate History."

    Our OTW volunteers love fandom and spend their time and effort helping to enrich and maintain it. Open Doors' work with the FCPP gathers collections that have been curated by dedicated fans, sometimes for decades. They give them as a gift to fandom by keeping them safe and open for both present and future fans. The archives help to show the passion and creativity of fans and the range of innovative and inspired works we have created.

    Help support these ongoing efforts — please donate today.

  • April Membership Drive: Defending the legality of fanworks

    By Claudia Rebaza on Saturday, 6 April 2013 - 4:08pm
    Message type:

    The OTW is committed to defending the right to create and distribute fanworks, and our Legal Advocacy project is at the forefront of these efforts.

    We're particularly proud of our work on Digital Millennium Copyright Act (DMCA) exemptions for makers of noncommercial remix videos such as fan vids, AMVs, and political remix videos. OTW staffers testified before the US Copyright Office in 2009 and 2012 to help win these exemptions, in partnership with the Electronic Frontier Foundation (EFF) and other like-minded organizations, and we were victorious both times. The noncommercial remix exemption takes away the threat that vidders' works — though transformative, fair uses — would still be considered unlawful under US law because of the way in which they may have acquired their source footage.

    We're also gaining a valuable network of allies in the larger free-expression, pro-fair-use activist world. As well as working closely with EFF, we've had positive interactions with groups such as the Documentary Filmmakers' Association and USC-Annenberg's Norman Lear Center.

    Volunteers from Legal have also worked on contributing to the Wikipedia page on legal issues in fanfiction to provide a more law-based discussion of fans' rights; advising fans who have received DMCA takedown notifications; and filing amicus briefs in three cases with implications for fans and fanworks.

    The Legal committee is also happy to assist fans who have questions regarding non-commercial fanworks. You can contact the Legal committee here.

    The OTW is a dedicated champion of fans' rights, with an established track record of success — but there are many battles, large and small, still to be fought. Help us fight those battles — please donate today.

  • April Membership Drive: How much does the Archive cost to run?

    By Curtis Jefferson on Friday, 5 April 2013 - 4:18pm
    Message type:

    The Archive of Our Own is growing rapidly! We now have over 145,000 registered users, and about 275,000 unique visitors a day. All these visitors rack up roughly 4.3 million pageviews a day (that's almost 3,000 a minute on average). It cost more than US$52,000 to keep the Archive up and running in 2012. Our costs will only increase as the Archive continues to grow, and we anticipate spending at least US$70,000 in 2013.

    The Archive is funded entirely by donations to the Organization for Transformative Works. As part of the OTW's membership drive, we'd like to share some details of what we have to pay for and how much it all costs.

    Hardware

    The Archive of Our Own is hosted entirely on servers which are owned by the Organization for Transformative Works. This is a key part of our mission: fanworks often disappear from the internet because a site goes down without warning, or because a takedown notice is issued and site owners are unable or unwilling to resist it. By owning the servers, we ensure we're in a position to protect fanworks and keep them available.

    Servers are a one-off cost, although over time they have to be replaced or added to. Over the lifetime of the Archive, we've spent US$58,099 in total on hardware. This was spread over several years:

    2009

    When we launched the Archive in 2009, we started with two servers with upgraded RAM, which cost a total of US$8,165 (including shipping).

    2011

    In 2011, we expanded our server family substantially, adding four more servers and a switch. The total cost for the new hardware was US$17,234.

    2012

    By the end of 2012, the extremely rapid growth of the Archive meant that we needed to add more new servers. After some extensive research by our Systems team we settled on three new machines, at a cost of US$28,200. In the same year we upgraded our existing machines by adding some solid state discs — a cost of US$1,650 — and upgrading the RAM — this cost approximately US$2,200.

    The size of the Archive codebase and the number of volunteer coders we have working on it meant that in 2012, we also needed to upgrade our testing and development environments. These are used to host web-based coding environments so that our volunteers don't require very high performance computers to code on, and a test environment where our testers can test the new code before it goes onto the live site. We were lucky enough to have these machines donated, so we didn't have to pay up front for them, but we bought a hardware-based firewall for these servers at a cost of US$670.

    Our total cost for hardware was US$32,720.

    Colocation and hosting costs

    The servers themselves are only a small part of the cost of running the site. We also have to pay for them to be physically hosted in a colocation facility: we rent the space for them and pay for electricity, bandwidth, and the physical maintenance of the machines (so if we need to add a new disc, for example, our colocation hosts do it for us). We also pay for a managed firewall at one of our colocation hosts.

    Our hosting costs are US$1,365 per month, which breaks down as follows:

    Hosting costs: US$1,315 per month
    Managed firewall: US$50 per month

    Additional tech costs

    In addition to paying for hardware and hosting, there are a few other ongoing costs in keeping the Archive up and running. We pay a licence for a product which enables us monitor activity on our servers and to identify performance problems. This cost us US$1,400 in 2012 for June-December and will cost an estimated US$3,500 in 2013. (The cost goes up as we add more machines.)

    We pay for backups and image hosting (only used for icons and collection header images). This costs an average of US$65 per month. In 2012, we also paid US$835 for cloud hosting to do some enhanced testing of the Archive code, prior to launching our new tag filters.

    We currently pay to use a hosted ticket system for our Support and Abuse teams, which is used to keep track of queries from users. This costs US$180 annually.

    And the rest

    The above costs don't include smaller sundries such as the cost of our volunteer chatrooms, mailing lists, or other volunteer tools. The Archive is a project of the Organization for Transformative Works, so these costs are rolled into the OTW's overall expenses and it's not really possible to break them out as individual Archive costs.

    Finally, there's one big cost which isn't included above: volunteer time. The Archive is entirely designed, coded, tested, and run by volunteers, who give many hours of their time to develop the site, support users, wrangle tags, and manage the servers. Their work is priceless. <3

    Support the Archive!

    As you can see from the above, it costs a lot of money to keep the Archive up and running. These costs will increase in years to come as more users join the site, and we expand the types of things we host (multimedia hosting is still very much part of our plans). In the next year, we expect our expenses to grow by nearly 50 percent, to a minimum of US$70,000, and you can help get us there.

    The Archive is entirely funded by donations to the Organization for Transformative Works: we don't run ads on the site or charge people to use it. If you enjoy using the Archive and have a little money to spare, please donate to the OTW to help keep us thriving! A donation of US$10 confers membership in the OTW and the right to vote in organizational elections. At higher donation levels there are some awesome thank-you gifts to choose from, like our AO3 Kudos Water Bottle at the US$75 level.

    Thank you to all our donors, past, present and future! We appreciate your support!

  • April Membership Drive: Spotlight on Fanhackers

    By Claudia Rebaza on Thursday, 4 April 2013 - 2:40pm
    Message type:

    The OTW launched the Symposium blog in 2010 to give fans and academics a place to publish meta together, and to signal-boost great ideas and info on fans that weren't finding an audience. This year, we've revamped the blog into the shiny Fanhackers.

    More insightful and relevant academic, fannish and other meta is being created now than ever before, but a lot of these useful ideas never get beyond the borders of wherever they were published. Academic meta on fans remains hard to access — it's often locked in expensive books and journals, or written in needlessly complicated and inaccessible language. Fannish meta is scattered all around the internet. Activists working on topics like copyright and open culture often publish ideas that are incredibly relevant to fans, but many of those ideas never reach fannish spaces. We have so much info, and yet so much of it goes to waste.

    Fanhackers is a small project with big dreams. We want to experiment with new ways to get info on fans from wherever it is to whoever needs it, in a way that really makes a difference. That means sharing the good ideas in formats that people are actually likely to read, like short quotes with the key parts from long books or articles. It also means sharing the good ideas in places where people are actually likely to stumble across them — like Tumblr, Twitter, Pinboard, LiveJournal or Dreamwidth — instead of locking them up on separate websites. It also means making sure that people who need help finding an inaccessible resource like an expensive academic paper have a place to get help. Because Fanhackers is very much an experimental project, we can try things out at will to see what works and what doesn't, which is a pretty liberating way to work.

    Fanhackers started out small, but it's already been a far busier first month than we expected. And there's so much around the corner: expanding onto Twitter, translating quotes and short posts from meta in Japanese (and hopefully other languages), publishing a tagged and sorted bibliography of academic works on fans to make those even easier to find, and exploring all the great things in the newest issue of Transformative Works and Cultures, to name just a few.

    Fanhackers and Transformative Works and Cultures proudly honour the OTW's commitment to encourage and share fannish and academic analysis of fan culture. We love fandom, and everything it stands for — to help us continue Fanhackers and other labours of love, please donate today!

  • Spotlight on Systems!

    By .Lucy Pearson on Sunday, 10 February 2013 - 2:24pm
    Message type:

    The OTW's Systems teams work behind the scenes to support, manage, and maintain all the technical systems needed to run the OTW and its projects, such as the Archive of Our Own and Fanlore.

    Systems' work mostly happens behind the scenes, but they are BUSY, fielding requests from all parts of the organization and working hard to keep all our sites up and responsive. Systems team members have to be 'on call' in order to deal with emergencies at any time of the day or night: if the Archive of Our Own goes down, it's Systems who fly to the rescue (while over 130 thousand users wait impatiently!).

    2012 was a particularly demanding year for Systems because of the speed with which the OTW and its projects grew. Over 2,970,103 people now access the Archive of Our Own in the course of a month, up from 808,000 a year ago. Meanwhile, Fanlore has also grown, passing 400,000 edits in 2012, and other projects have continued to develop. Managing these projects and their volunteers also requires technical resources, and Systems have helped the OTW to transition to some more effective tools over the past year.

    Systems highlights

    Over the course of 2012, Systems:

    • Handled 557 requests from around the organization \0/
    • Transitioned the OTW website and some related tools and projects to a new host with a third party Drupal vendor, who will provide much-needed technical support for these tools.
    • Dealt with the performance problems on the Archive of Our Own, stepping in to implement major performance enhancements and keep the site up.
    • Researched, bought and installed 3 new servers to host our projects and cope with the ever-growing demands on the Archive of Our Own.
    • Researched hosting options and installed two additional servers after a kindly benefactor donated them to the OTW.
    • Set up new hosting and tools for our volunteers to use, including new hosted environments for our coders, so that coders don't have to install the Archive code on their own machines.
    • Kept everything up and running, with amazing patience and good humour in the most stressful situations.

    Find out more!

    James from Systems has written up an amazing and detailed account of the main work Systems did in the course of 2012. To get some in-depth insight into the amazing work Systems do, check out: A year with the Systems team

    If you're technically minded, or curious about how much hardware is needed to run the Archive of our Own, you'll also enjoy James' posts on our changing server setups over the past year, and our technical plans going forward:

    January 2012 server setup
    January 2013 server setup
    Going forward: our hardware setup and technical plans

    Thank you!

    Systems do an amazing job of juggling their many responsibilities. We really appreciate their work - thanks Systems!

    Mirrored from an original post on the Archive of Our Own.

  • Introducing Maia Bobrowicz

    By Claudia Rebaza on Thursday, 31 January 2013 - 10:27pm
    Message type:
    Tags:

    Yesterday we began introducing our new board members who took office in late December. They have both created a manifesto, just as OTW Board candidates have done in the past, and will each have a post where they can answer questions by OTW members and users. Cat Meier's post can be found here. Today, Maia Bobrowicz talks about plans for her time on the board, and her experience in the OTW.


    I always thought when I wrote a manifesto it would be because I had finally taken over the world and was about to outlaw pushups and rockmelon.

    About Me: I'm a business analyst and project manager with the software development branch of an international company. I have a Bachelor of Science in Chemistry, Metallurgy and Philosophy, a Bachelor of Journalism and I'm completing a MBA at night. I will quit getting educated eventually, I will.

    I got involved in online fandom through friends back in 2001 and slid slowly from reading in Sentinel and Harry Potter to organising in Supernatural. This eventually led to volunteering to work on the Archive of Our Own (fandom, a gateway drug). I've chaired Accessibility, Design, & Technology (AD&T), helped launch the Archive into open beta, and I write picturesque reports on the history of the AO3’s development.

    I'm a lifelong fan of speculative fiction. I've finally pared my bookshelves down to fit in the house but my ebook collection is raging out of control.

    As part of a philosophy of giving back to the community, in 2009 I was the program coordinator for Swancon (an annual Western Australia science fiction convention). I championed a women and family friendly program and managed to get 49% female panelists and presenters. I co-run an annual discussion panel called Safe Spaces dedicated to exploring ways to make conventions enjoyable and safe(r) for all attendees.

    I also recently built a stargate \o/

    Why did you decide to run for election to the Board?

    I've been thinking about running for the Board since 2009 but it's never been a good time for me personally, and the issues that are dearest to me didn't gain prominence until 2011. When this opportunity came up, I thought about whether I was in a position to give the time and energy I want to be able to give and the answer is yes! I want us to move to a more sustainable organization, I want to see less burnout, more people going on hiatus and coming back. I want to see higher levels of trust both within the OTW and without and I want to see our projects flourish.

    What skills and/or experience would you bring to the Board?

    I've been involved with volunteer organisations all my life and I have experience in participating, running and managing them. I've served on specific projects, on-going committees, and annual events. I've managed teams with good feedback afterwards, and I've worked successfully with orgs for over 20 years... meaning I can maintain good working relationships over significant time periods -- no seriously, it's a very important skill.

    What is your vision for the direction of the organization over the next year and how do you see working with your fellow board members to accomplish it?

    My vision: Consolidation. I want us to build on what we have and establish strong, healthy practices that we can sustain into the future. I'd like to see the AO3 operating without constantly battling performance crises. I want Fanlore to build up a wider community of contributors. I want to be able to retain our Board members for the full terms and see our Committee Chairs stepping down and mentoring new Committee Chairs rather than leaving the OTW in order to recover.

    How to: The Board can help build those strong, healthy practices by developing and modeling them, by mentoring chairs and demonstrating how those practices benefit us as an organisation. If you want a more detailed description, the Code of Conduct is a lovely, lovely document as are the Board Liaison Agreements. In my future I see a lot of one-on-one check-ins, a lot of discussing basic business practices to do with good communication, a lot of healthy debate, and much creating and maintaining of good relationships.

    What is your experience of the org's projects and how would you collaborate with the relevant committees to support and strengthen them? Please include AO3, TWC, Fanlore, our legal advocacy work and Open Doors, though feel free to emphasize particular areas of the org you're interested in.

    My experience of org projects: I initially volunteered to work on the Archive of Our Own back in 2008 –- the first version of the roadmap went public and gave me trust that the project was organized enough to succeed. I chaired Accessibility, Design, & Technology in 2009, which was the year we bought our first servers, launched the AO3 into open Beta and ran Yuletide on the AO3 (barely!). I led QA (Testers) for a while, wrangled some of the first tags in the AO3 before we had a Tag Wranglers Committee (who then probably fixed all my mistakes - sorry!), and launched v0.1 of the Support team. I wrote the design for the Invitations feature and spent hours trying to predict how popular the AO3 would be on first launch -- if you were ever wondering why the first few rounds of invites back in Nov 2009 came at such odd hours that's because I was issuing them from Australia.

    How would I collaborate: what I've done in the past is talk to people. I listen to them and ask them what their goals are. I discuss how they might achieve said goals, and how that relates to other goals other people might be keen on. It has to be said, I have goals too, but I've learned to accept that while I feel like I'm right all the time, this isn't actually true. This seems to be working so I might keep doing it.

    What does transparency mean to you personally, both inside the organization and between projects and between the organization and fandom? How do you value it and how would you make it a part of your service?

    Transparency to me is a means of creating and maintaining trust. I maintain transparency in the form of 'saving people, hunting things being there, doing stuff' and constantly communicating so that people can choose whether they trust me based on their lived experience. I want people to be able to see what I have said and done. It means being open, honest and reliable in my communication. It also means holding other people accountable for doing the same.

    What does diversity mean to you personally, both inside the organization and between projects and between the organization and fandom? How do you value it and how would you make it a part of your service?

    Strength. I believe diversity of experience, culture, and opinion gives us the ability to make better decisions and be better members of our communities. It gives us a wider range of vision and opportunities to remember our view is not the only one. I try to show I value this by being ready to listen, and to explore things that are new to me. I try not to make assumptions and I try to seek a wide(r) range of input before making decisions. I don't always succeed, and I acknowledge this and encourage people to call me on it when I fail.

    What do you think the key responsibilities of a/the board are? Are you familiar with the legal requirements for a US-based nonprofit board of directors?

    Key responsibilities: defining the responsibilities, expectations, and policies of the OTW Board. Making decisions and working towards the overarching goals of the OTW. Communicating with... EVERYONE.

    Legal requirements: becoming rapidly familiar with them.

    How would you balance your Board work with other roles in the org, or how do you plan to hand over your current roles to focus on Board work?

    I have been on hiatus for the past couple of years and am in the luxurious position of having nothing to hand over. *\o/* I expect to become more involved with AD&T as I am also a staffer, and to act as a regular point of contact for DevMem and the Wikimittee who I am also liaison for. I shall be keeping an eye on my time commitment as I'd like to come out of this term with my energy and sense of humour intact, and I feel I best contribute when I'm happy and energised.

    This post has been amended to clarify Maia's involvement in working with tagging on the AO3 as her work preceded the current Tag Wrangling Committee, which was formed in 2010 by a different team

Pages

Subscribe to Spotlight